Success Story ORBIT Conferences
The challenge
Since 1999 the organization ORBIT e.V. holds a yearly meeting under the theme »Organic Recovery and Biological Treatment«. Every other year the meeting turns into a large conference with about 450 conferees and 250 submitted scientific papers. Due to a rotating event location and therefore yearly changing local organizing committees the demands and requirements for organization and execution are very high.
The solution
With the introduction of Converia in 2006 for the organization of the ORBIT conference, many work processes were standardized and simplified which led to a much higher quality of the event itself. The organizers of ORBIT 2009 for example were able to use the Converia marketing-tools to inform all conferees of the previous years about the 2009 conference via automated mass emailing.
A very important Converia functionality for the ORBIT conferences is the automated conferee registration with included online credit card payment. By using this feature a lot of time and personnel has been saved. Another feature the focus is on, is the online reviewing of all submitted papers by an international board of reviewers and the program committee.
Furthermore, Converia created the corporate design of the ORBIT conferences and produced all print products such as the conference and call for paper invitation flyers, posters, conference binder, name tags and the official proceedings with all submitted papers.
The ORBIT Converia package in detail
At ORBIT Converia handled the following tasks:
- Online conference registration
- Automated emailing of invoices and payment confirmations
- Supervision and clearance of payment transactions
- Paper submission (short and long version)
- Interactive paper reviewing by international reviewers and program committee
- Support during check-in of conferees at conference counter
- Automated printing of name tags and room lists
Converia supported the Conference organizers by providing the following services:
- Development of corporate design
- Programming of conference website
- Design and manufacturing of all print products:
- 4 proceedings volumes with a total of 1600 pages
- Conference folder
- Flyers for invitation and call for papers
- Posters and name tags
- Signage and time schedules
